VIV-Z · Real Estate CRM
Vendor pipelines, viewing bookings, offer tracking, and lettings renewal reminders — in one CRM, built free into your VIV-Z website with a live preview in 24 hours.
Free
CRM included
24h
avg preview time
6
pipeline stages tracked
★★★★★
5-star reviews
What most agencies are still doing
Independent agents and small lettings teams often run vendor pipelines, viewing diaries, and renewal dates across a mix of spreadsheets, a paper diary, and whoever happens to remember. It works — until the day it doesn't.
A vendor who requests a valuation and doesn't hear back within a day or two quietly calls a competitor instead. Without an automated follow-up, that's an instruction lost to slow admin, not to price.
A tenancy renewal that slips past its notice window is a lost management fee and, often, a lost landlord relationship entirely. Wall calendars and personal reminders don't scale past a handful of properties.
When a vendor calls asking for an update, the answer is scattered across email threads, a paper file, and someone's memory of a phone call — instead of one record showing every step so far.
VIV-Z fixes all three with a single pipeline that runs the follow-ups automatically — see the estate agent website it comes bundled with.
One pipeline, start to renewal
The CRM models the actual property lifecycle — sales or lettings — so nothing depends on someone remembering where a vendor left off.
01
A vendor submits an online valuation form. The CRM logs it instantly, notifies you, and starts an automated follow-up sequence if the appointment isn't booked within 24 hours.
02
Vendor details, property specifics, and agreed terms move into a client record automatically — no re-typing into a second spreadsheet or listings tool.
03
Buyers book viewing slots directly against your live availability. Confirmation and reminder texts go out automatically, and no-shows trigger an instant rebooking prompt.
04
Every offer, counter-offer, and vendor response is logged against the property record, so nothing depends on someone's memory of a phone call from three days ago.
05
Automated status updates keep vendors and buyers informed without a manual call for every milestone, and a completion checklist tracks solicitor and mortgage stages.
06
For lettings, the CRM flags tenancy renewals 60–90 days out automatically — the single most common revenue leak for agencies still tracking renewal dates on a wall calendar.
Built for how agents actually search
Sole-trader agents, boutique sales agencies, and dedicated lettings teams all search for different things — but the underlying need is the same: stop losing vendors and renewals to a spreadsheet with no automation behind it.
VIV-Z bundles the CRM into a full business management suite — pipelines, automation, and reporting configured around how you actually operate.
“estate agent CRM”
The core search from agents comparing dedicated property software against generic CRM tools — won by naming vendor pipeline, viewings, and lettings features explicitly, not just 'contact management'.
“vendor pipeline software”
A more specific search from sales-focused agencies who've outgrown a spreadsheet — this page names each pipeline stage by name to match that intent directly.
“lettings management software”
Distinct search intent from lettings and property management specialists tracking tenancy renewals, rent collection reminders, and certificate expiry dates.
“property CRM UK”
Broader research-stage search, often from agents comparing Reapit, Dezrez, and Street.co.uk against a simpler, cheaper alternative.
“CRM for sole trader estate agent”
Independent agents and self-employed negotiators searching for something lighter than an enterprise platform built for national chains.
Cost comparison
Dedicated property CRMs like Reapit, Dezrez, and Street.co.uk charge £150–£400 per user per month, usually with a minimum contract term. General CRMs like HubSpot or monday.com charge less per seat but need significant manual setup to model a vendor and lettings pipeline correctly. VIV-Z includes the CRM, pipeline automation, and booking system in your free website build — no separate software subscription.
FREE
CRM included with your agency website build
Then pay hosting to keep it live
Hosting · SSL · domain · CRM · booking · no per-user fees
No card required until you love it
How it works
01
Sales, lettings, or both — the pipeline stages you use, how viewings are booked today, and how you currently track renewals.
02
Your website, valuation forms, viewing booking, and the full vendor and lettings pipeline are built and connected together.
03
See a live preview within 24 hours. Test the valuation form, the viewing booking flow, and the pipeline stages before anything goes live.
04
Your site goes live and the CRM starts chasing valuation leads, reminding viewers, and flagging renewals automatically.
FAQ
A real estate CRM replaces the spreadsheets, sticky notes, and personal memory most independent agents rely on to track vendors, buyers, viewings, and renewals. It logs every valuation request the moment it comes in, moves each property through defined pipeline stages (valuation, instruction, viewings, offer, completion, and — for lettings — renewal), and automates the follow-up messages that would otherwise depend on someone remembering to send them. The difference between a CRM and a notebook isn't organisation for its own sake — it's that a CRM automatically chases the vendor who went quiet after a valuation, reminds a buyer about tomorrow's viewing, and flags a tenancy renewal 90 days before it lapses, all without a person having to remember to do it.
Yes. The pipeline structure covers both — a sales instruction moves through valuation, viewings, offer negotiation, and completion, while a lettings instruction moves through valuation, tenant referencing, tenancy start, and renewal. Renewal tracking is the feature independent lettings agents ask for most often, because a missed renewal date is a lost management fee — the CRM flags every upcoming renewal 60–90 days out automatically, rather than relying on a wall calendar or a reminder in someone's phone.
No — the CRM manages your client relationships and internal pipeline; Rightmove and Zoopla remain your primary listing portals for buyer and tenant enquiries. Your VIV-Z website includes a property showcase section that displays your active listings independently of a portal feed, and enquiries from your own site, your portal listings, and your valuation form all land in the same CRM record, so you're not checking three separate inboxes for the same vendor.
Dedicated property CRM platforms like Reapit, Dezrez, and Street.co.uk typically charge £150–£400 per user per month, often with a minimum-term contract and a separate setup fee. General-purpose CRMs like HubSpot or monday.com cost less per seat but require significant manual configuration to model a property pipeline correctly, since neither is built for vendor and lettings workflows out of the box. VIV-Z builds the CRM into your free website at no upfront cost — you pay for hosting only once you've reviewed and approved the build, with the CRM, pipeline automation, and booking system included as standard rather than priced as add-ons.
The CRM is built as part of your VIV-Z website — vendor forms, viewing bookings, and property pages all feed the same pipeline, which is why it works best as a full site build rather than a bolt-on to an existing one. If you already have a website you're happy with, tell us during the build brief and we'll discuss the fastest way to connect your existing domain to a new VIV-Z site with the CRM included, without losing the search rankings your current site has built up.
Yes — every VIV-Z real estate website ships with Service and LocalBusiness schema, structured FAQ markup, and clean semantic content, which is exactly the structured data both Google's local algorithm and AI assistants like ChatGPT, Claude, and Perplexity read when someone asks 'which estate agent should I use in [area]' or 'who handles lettings in [town]'. A CRM that logs verified reviews and completed instructions also feeds a stronger, more current trust signal than a static homepage that hasn't been updated in years.
Ready?
Tell us how your agency operates and we'll build your site and CRM today. Live preview within 24 hours — no card, no commitment.
No card required · Pay for hosting only if you love it
Also from VIV-Z
Websites for Estate Agents →
The website this CRM is built into — vendor capture, property showcase, and valuation booking, free.
CRM & Automation →
The full business management suite — pipelines, campaigns, scheduling, and reporting configured around your agency.
Websites for Mortgage Brokers →
Complementary property-sector niche — free websites with compliance-ready enquiry capture for brokers.
Marketing & Advertising →
Automated review requests and outreach campaigns that keep your vendor pipeline full.